Letters hiring employees are used by many companies in lieu of a contract drawn up by an attorney and are recognized as legal documents in many courts of law. It is therefore extremely important that you specify each aspect of employment for the prospective employee. Letters in this section also include samples of rejection letters and letters requesting confidential information.

Step 1:

The first part of the letter states your purpose. This may be anything from offering a position to requesting information.

Step 2:

The second part of the letter gives the details or background information for the first part. If you are offering a position, it is appropriate in this section to give all of the details concerning the position. If you are requesting information, you should explain why you need the information. If you are rejecting an application, you should provide a reason for the rejection. If you are recommending or providing a reference for someone, state specific knowledge, skills and abilities the person has that will benefit the reader.

Step 3:

The last part of the letter acts as a summary reminding the recipient of the general nature of the letter. This part clarifies the action that must be taken, if any.

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